Monthly close and variance reporting
Pulls your actuals, builds the variance tables, drafts the commentary, formats to your template.
Automated workflows for Canadian real estate operators
The reporting your team builds by hand, assembled for you.
We install it inside Yardi, Argus, and Excel, so the hours go to analysis.
“When I questioned a figure, I could trace it to its source. We've kept using it since.”
What we automate
Four workflows, each installed on its own.
Budget season and quarterly reforecasts
Drafts each property's budget, rolls up the portfolio, re-runs the year at each reforecast.
Acquisition diligence
Gathers submarket research and comps, runs the pro formas, documents every input.
Capital partner reporting
Assembles the LP and co-investor package, built to your templates, not a vendor's.
These four are a starting point: any package with a deadline and a template fits, from lender reporting to loan draws.
How we build it
- Define We start with a conversation about where your team's hours go: monthly close, the partner package, diligence. Then a written plan for the workflow worth building first. No cost to start.
- Build We build it inside the systems you already use: Yardi, Argus, Excel. It handles the assembly, pulling the data, filling your model, preparing the draft.
- Refine We test it against packages your team has already produced, and adjust until the output meets your standard.
- Handover We train your team to run it, and everything built is yours. No ongoing dependency.
The package lands as a finished draft: tables built, commentary written, every figure traced. Your team's week starts at review.
How an installed workflow runs
Your systems
AUTOMATED ASSEMBLY
feeds in
01
Capture
every figure tagged to its source
02 · BUILD
Set steps
same every run
AI
reads & writes, within the steps
03
Draft
a draft package, ready for review
Your model
HUMAN JUDGMENT
Review
experience · interpretation · decisions
Finished package
in your format, ready to send
every figure traces back
Why work with us
Yours to keep
It runs on your own machines, built on your own Excel model, with every figure traced to its source. An asset, not a subscription.
You work directly with the builders
A small, senior studio, not a sales layer that hands your work to juniors.
Engineering, grounded in finance
Most AI for this work comes from engineers without the domain, or consultants without the engineering. Our team pairs four years of agentic AI engineering with a finance background, holding every build to an institutional standard.
Proven on institutional REIT diligence
A senior institutional investor uses our workflow to analyze public REITs, modeling every property and submarket into the memo behind real capital decisions. Built once in 2025, it runs on each new company without a rebuild.
I was skeptical AI output could meet the standard this work requires. The workflow surprised me: research and assembly at a depth I could rely on, and when I questioned a figure, I could trace it to its source. We've kept using it on names since.
Pricing
First conversation & scoping
No cost
You leave with a written plan and a firm price for the build. You pay a deposit to begin, and the balance only once it meets your standard. Builds start at $25,000.
FAQ
Why not just use ChatGPT, Copilot, or Claude?
A conversation isn't a process. Those tools are assistants your team steers, task by task, great for the everyday. A monthly close or partner report has to come out the same way every cycle, built to your standards, every figure traceable. That's a process you own, not a conversation you run.
What stops the AI from making numbers up?
It never writes a number. The AI reads your documents and drafts the words; every figure is filled in automatically from your model or a source document, and checked against that exact cell or document before the package reaches your team.
What happens to my data?
Most of the workflow runs on your own systems, and your data and your Excel or Argus model never leave your environment. Only the steps that need AI call Anthropic's models, and only with the specific data that step requires. Those calls run under terms that prohibit training on your data or retaining it, in a Canadian region where required.
Will this work with my existing systems?
Yes. It installs over your current systems, Yardi, Buildium, AppFolio, MRI, custom, or any mix, and platform AI features (Yardi Virtuoso, etc.) keep working alongside it. No migration or replacement.
How much of my team's time does installation require?
Roughly 15–25 hours over the 6–10 weeks: an initial deep-dive on your current workflow, calibration reviews at milestones, and training at handover. Most of the work happens without your team.
What happens after the engagement ends?
We train your team as we build, and one of them becomes your AI champion. Once it's built, it runs each cycle without rework. When your needs shift, a new template or report, your champion adjusts it, no call to us. You come out more capable than you went in, and you own all of it.
Background
Provenance Studio builds a repeatable system for any workflow a Canadian real estate operation runs by hand, built once and run every cycle, to an institutional standard.
Founded in 2022 by Ethan Farrar. Based in Vancouver, working with operators across Canada.
Get in touch
The first conversation is free. Bring your most time-consuming report, and leave with a plan to automate it — and the price.